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Board portals allow team members to access essential information and carry out their duties on any mobile device that can be connected to the internet. This accessibility facilitates a seamless communication and a more engaged workforce. Board management software has become increasingly crucial to good governance with boards of directors meeting more frequently and process more information than ever before. This has led to a shift away of manual processes and older products to modern, robust board portal solutions that help board members prepare and storage of relevant documents and manage meeting-related workflow.
To ensure maximum success for your board portal, you must to devise and implement a comprehensive training plan. To begin, make an inventory of the board members in your organization and determine their tech skill levels (tech proficient moderate, average, or challenged). Using this data, reach out to your technology-challenged board members and schedule individual remote training sessions with your board portal vendor in advance of the board-wide rollout. The sessions will ensure that all your board members have access to the tools needed to utilize the portal efficiently and effectively.
Modern board portals also ease meeting preparation by making it easier for agenda management and meeting minute management. Board meetings can be automatically scheduled by synchronising the calendars of all members. Attendance can be tracked easily. With a single click agenda items can be converted to draft minutes and circulated to members for approval. In addition, board members can continue working between meetings by adding and completing tasks within the portal.